Executive Assistant Job at WellSpan Health
Job Description:
Under the supervision of a Vice-President or Medical Group Administrator, performs advanced, diversified and confidential secretarial duties requiring a high degree of technical and communications/interpersonal skills and the ability to exercise a high degree of independent judgement and discretion. Coordinates, schedules and takes minutes for Board- and senior management-level meetings/committees. Regularly communicates/interacts with WellSpan Health and community leaders (e.g., Board members, Medical Staff members, community organizations, executives). Administers/coordinates programs, projects, and/or processes as assigned.
Duties and Responsibilities
Essential Accountabilities:
- Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
- Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
- Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
- Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
- Answers telephones, routes callers, takes messages and provides routine information to callers.
- Collects information needed by supervisor for conferences and reports.
- Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
- Takes and transcribes dictation of a highly confidential nature.
- Maintains confidential files.
- Responds to routine inquiries as desired by administration. Assists medical staff as necessary.
- Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
- Opens and routes incoming mail; distributes correspondence and other material to staff.
Qualifications
- Minimum Experience:
- 3 - 5 years
- Minimum Education:
- Associate's Degree
- Minimum Field Of Expertise:
- Business Administration
- Skills:
- Intermediate computer skills; excellent interpersonal/communications skills; Transcription skills
- Note: Other combinations of formal education, training and experience may be considered
Location: WellSpan Health · Heart and Vascular Admin
Schedule: Full Time, Day
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