The Second Judicial District is seeking qualified applicants for a full-time Court Operations Associate position in the Criminal Division at 15 W. Kellogg Blvd, St. Paul MN.

The Court Operations Associate position is a fast paced, highly detail orientated position with a variety of responsibilities. Primary responsibilities include advanced court clerical work for a specific area of court case processing which requires the application of independent judgment and interpretation of policies and procedures based on training and knowledge gained through experience on the job. Work involves daily courtroom clerking, a considerable amount of data entry, and the ability to multi-task in a fast-paced environment. This position involves daily contact with judges, attorneys, judicial staff, partner agencies, and the public.

Advice and assistance will normally be provided as needed by a Court Operations Supervisor or Court Operations Manager, but most functions will be performed with minimum supervision.

Work involves remaining in a stationary position most of the time in front of a computer using a keyboard, mouse, and telephone, regularly operating a computer and other office equipment, and occasionally moving about the work site to access file cabinets, office equipment, etc. Typical hours are 8:00 a.m. - 4:30 p.m., Monday-Friday, with some flexibility based on business need.

This position will require the ability to work in person and remotely.

Rate of Pay:
The anticipated starting pay for this position is $21.00- $22.00 per hour for external hires.

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at mncourts.gov/careers.

Example of Duties

Job Responsibilities:

• 
  Performs clerical court work involved in Minnesota Court Information System (MNCIS) case processing at multiple locations;
• Attends court on a daily basis, in person and remotely, including updating cases in MNCIS and handling required paperwork;
• Prepares court calendars and forms for court;
• Checks people in and calls the court calendar;
• Administers oaths to interpreters and defendants;
• Daily contact with judicial officers and chambers staff while working as their assistants in court proceedings and responding to their requests for information;
• Reviews legal documents for completeness, adequacy, accuracy, and compliance with rules;
• Determines processing required and takes necessary action in accordance with court rules or refers highly complex matters to a supervisor;
• Determines proper routing of complaints and other filings; notifies parties; issues summons, notices, and similar processes; initiates criminal cases based on filed complaint and/or citation;
• Assures confidentiality in compliance with local, state, and federal statutes and court rules;
• Assists customers, attorneys, judicial staff, and other partner agencies in person and over the phone;
• Accepts and enters filed documents through both paper and electronic filing system;
• Classifies and verifies appropriate document security levels on submitted filings;
• Performs quality assurance checks on documents entered into the court record;
• Affixes court seal and authenticates documents;
• Operates standard office equipment such as computer, printer, scanner, copier, fax machine;
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of courtroom decorum;
• Knowledge of legal terminology;
• Knowledge of modern office practices and procedures;
• Ability to speak in front of large groups of people;
• Ability to communicate concisely and clearly, both verbally and in writing, as well as understand and follow verbal and written instruction;
• Ability and willingness to adapt to changing priorities, procedures, and job assignments;
• Ability to handle confidential and sensitive information;
• Ability to establish and maintain effective working relationships with co-workers, the general public, judicial officers, and justice partners;
• Ability to learn, adapt, and utilize new technology, including eFiling, eSignature, eCharging, and document management;
• Ability to take direction well and maintain a professional and positive attitude through challenging circumstances;
• Ability to manage competing demands simultaneously;
• Ability to work under pressure in a fast paced environment while maintaining a calm demeanor and high level of accuracy;
• Ability to organize workflow and meet deadlines;
• Ability and willingness to work in a high-volume, detailed, and fast-paced work environment;
• Ability to exercise independent judgment;
• Ability to be self-directed, organized, and work with little supervision;
• Ability to work at multiple locations and remotely as scheduled;
• Excellent time management skills;
• Being patient and professional – ability to diffuse difficult situations.

Typical Qualifications

Minimum Qualifications:

• High school diploma or GED;
• Demonstrated ability to handle multiple tasks while meeting a high level of accuracy in a fast-paced, stressful environment;
• Excellent customer service skills;
• Demonstrated ability to establish and maintain effective working relationships with others;
• Demonstrated ability to learn new computer programs and technology;
• Must be able to work at multiple locations and must be able to travel between multiple locations within the same day;
• As this position will include some remote work, access to reliable
  internet connection is required at this time.

Preferred Qualifications:

• Six months or more experience as a court clerk or in the legal field

Successful candidate will be required to pass a criminal background check.

Supplemental Information

The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth.

Instructions to Apply: Apply for this position online.

The deadline for bidding/internal application on this position, per article 14 of the collective bargaining agreement between the Minnesota Judicial Branch and AFSCME, is March 10, 2023 at 11:59 p.m. Permanent, non-probationary employees shall be eligible to bid on any vacancy in the Bargaining Unit for which they are qualified as determined by the Employer. In accordance with the AFSCME labor agreement, a successful bidder shall serve a probationary period. Employee must be in good standing to bid/apply for this position.

Equal Opportunity Employer:
It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 2ndDistrictHR@courts.state.mn.us

The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.