Cockram Construction, founded in 1861, is an international management-owned, construction services business, headquartered in Melbourne, Australia. Worldwide our locations include the USA, Australia, China, India and New Zealand. We are, at heart, a construction company with an aim to provide top level services to our clients in high tech and challenging industries. In the US, our staff provide services on client sites coast to coast with a focus in the Pharmaceutical / Bio-Tech, Data Center and Themed/Attraction industries. We currently have an opening for a Project Coordinator in the Bay Area.

Job Duties:

• The Project Coordinator for Access Technology and Infrastructure will provide diverse expertise and impact, varying in operational and group administration activities to the ATI Team by anticipating, determining, and fulfilling operational and administrative needs in a proactive, well organized and impact-oriented manner. Here are some essentials of the role and its accountabilities:
• The Project Coordinator will report to the Senior Director, Access Technology and Infrastructure.
• In conjunction with the AEA Operations team, identifies participants needed for key milestone working sessions/deliverables and defines and negotiates project deliverables, costs, scope, timelines, and resource requirements throughout the project.
• Leads and manages departmental contracts, budgeting POs, SOWs and invoice processes; serves as a super user and initiates self service contracts.
• Proactively identify efficiencies and opportunities to simplify and prioritize the execution and delivery of various projects and initiatives to drive for impact.
• Provide general administrative support to include, but are not limited to: maintain multiple complex calendars; in multiple time zones and with various levels of internal and external stakeholders, plan, schedule and coordinate in-person and virtual meetings; travel arrangements; preparing expense reports; coordinating agendas and meeting minutes, preparing meeting materials or presentations, gathering information and/or conducting analyses, formatting or editing departmental materials, distilling and disseminate communication between the function and other GNE groups, etc.
• Manage large internal meetings requiring sophisticated webcasting and technology.
• Source and handle all logistics for select meetings including: sourcing, contracting, rooming lists, registration sites, communicating logistics, surveys, group activities, dinners, budget, invoice review and payment.
• Liaise with suppliers and vendors to project manage senior leadership meetings to include off-sites and full day meetings.
• Create and maintain an up-to-date team roster, key document repositories, and distribution lists.
• Act as "go-to-person" for general operational or administrative questions or other inquiries (including an extensive knowledge of GNE policies and cultural norms).
• Manage recruitment activities to include: securing space, scheduling interviews, hangouts, communicating logistics to candidates and interviewers.

Competencies:

• Communication: Listens well; expresses ideas fluently and logically; is open to input and can be depended on for truthfulness; Strong written and verbal communication skills
• Teamwork and collaboration: Creates an atmosphere of openness and trust, collaborates; offers support and encouragement; Track-record of teamwork and collaboration skills; creating and leveraging a large personal network across the organization to understand business needs and contribute where appropriate; Capability to understand formal and informal organizational structures
• Achieving results: Is goal directed and persistent; is accountable for meeting commitments’ recognizes the contributions of peers
• Strategic Agility: Sound decision-making skills to effectively prioritize, understand interdependencies, and adapt message based on audience
• Ability to understand business priorities and design/adapt operational needs accordingly
• Willingness and ability to change one's approach to project management and/or course of action in response to business needs
• Project Management & Operational Excellence
• Proactively gain and apply knowledge of fundamental project/operations management processes, methodologies and tools to support high quality and timely deliverables
• Planning skills: from meta to micro
• The capability to create and execute time-sensitive meetings and highly complex communication plans, statements of work, estimates, timelines, resource plans, briefs, summaries, and contracts is critical
• The capability to find ways to do all that you need to do as well and as efficiently as possible is paramount
• Fluency in agile practices and with "new ways of working"

Qualifications and Experience:

• (unless stated as "preferred" or "a plus," all other criteria is required)
• Bachelor’s Degree is preferred
• An average of 5-7 years related administrative, leadership operations or project management experience (experience gained in the pharmaceutical/biotechnology industry is strongly preferred)
• Must demonstrate outstanding computer skills and specific proficiencies with Microsoft Office and Google Suite products
• Must demonstrate outstanding office management and administrative skills (as evidenced through previous work experience and accomplishments)
• Proven track record of meeting or exceeding objectives & goals
• Business travel, by air or car, may be required for internal and external business meetings
• Complies with all laws, regulations and policies that govern the conduct of Genentech activities

Job Type: Full-time

Pay: $35.00 - $50.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Project Coordination: 3 years (Preferred)

Work Location: Remote

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