We are looking for a high-level and collaborative Executive Assistant to support the team of a stealth biotech company which a lab site in Thousand Oaks, CA. Ideal candidates for this role will be have previous biotech industry experience, is able to work in a fast-paced environment and multi-task, as well as be a proactive, critical thinker. Must be able to provide excellent references and pass an in-depth background check.

Requirements:

• Prior Executive Assistant/Administrative experience within the biotechnology field
• Must be based in the Los Angeles, CA area
• Advanced technical skills using the entire Microsoft Office suite
• Demonstrate composure, tact, and flexibility, regardless of competing priorities
• Maintain the highest standard of confidentiality
• Detail-oriented self-starter with the ability to anticipate needs and propose/execute solutions
• Be open to learning and feedback; demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency).
• Be a self-starter who wants to get involved—really goes that extra mile and knows how to bring structure and implement processes correctly
• Able to work in a fast-paced environment and multi-task; proactive, critical thinker
• A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
• Team player able to develop rapport and credibility with team members
• Ability to clearly present project status and outline processes in oral and written formats

Schedule: Pacific Time business-work hours with a 24/7 mindset

Compensation: $90-110K + bonus and comprehensive benefits

Location: This position is primarily work from home, with occasional in-person meeting attendance at their Thousand Oaks, CA lab space

Responsibilities: Extensive calendar management: minimize the number of touchpoints it takes to get something scheduled, get creative in solving for conflicts
Coordinate logistics for meetings, including travel accommodations and itineraries (will not need to travel with exec)
Proactively anticipate problems, solve them, and inform
Logged on during normal business hours (PT), but understanding that one can’t go ‘dark’ after hours
Interact with internal stakeholders on meeting logistics and prepare materials; distribute presentations, meeting agendas, meeting minutes and materials as needed
Build relationships with an extensive rolodex of important contacts
Develop a firm understanding of the industry in order to ensure that the executive is using time appropriately
Help optimize workplace productivity of the executive by providing support for personal matters as they arise

Job Type: Full-time

Pay: $90,000.00 - $120,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• On call

Work Location: Hybrid remote in Thousand Oaks, CA 91360

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