Job Title: Executive Assistant

Duration: 5+ Months

Location: San Francisco, CA 94143

Job Function Summary:

· Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

· Bachelor's degree in related area. Experienced executive assistant to provide administrative support for the office of the Associate Dean for Graduate Medical Education/Co-Interim Vice Dean for Education and general support for the Office of the Vice Dean for the School of Medicine. Knowledge of federal regulations such as FERPA.

Custom Scope

· Experienced executive assistant to provide administrative support for the office of the Associate Dean for Graduate Medical.

· Education/Co-Interim Vice Dean for Education and general support for the Office of the Vice Dean for the School of Medicine. The executive assistant maintains and manages the calendar, travel, and general office operations for the Associate Dean for Graduate Medical Education. The executive assistant plays a critical role in monitoring email/requests to ensure that deadlines are met and critical meetings are scheduled. The Executive Assistant should have thrive in a setting that requires attention to detail, customer-service focused work ethic, and ability to shift priorities. A high level of discretion with confidential matters is key to success in this position.

·

· In addition, the Executive Assistant provides administrative support for the Vice Dean for Education Office. This includes providing cross-coverage for the five other Associate Deans for Education, preparing and formatting documents, and data-entry as required.

Knowledge, Skills and Abilities

· Familiarity with the organization's processes, protocols and procedures.

· Knowledge of federal regulations such as FERPA.

· Thorough knowledge of common organization-specific and other computer application programs.

· Analytical / problem-solving skills.

· Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.

· Strong service orientation.

· Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies; both verbally and in writing.

· Strong skills in analyses and complex problem-solving.

· Advising and counselling skills.

· Ability to multi-task with demanding timeframes.

· Ability to use high-level discretion and maintain a high level of confidentiality.

Job Type: Contract

Salary: $30.00 per hour

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 5 years (Preferred)

Work Location: One location

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