IN-OFFICE | FULL-TIME

Boulo Solutions is sourcing candidates for a growing company in Birmingham, AL looking to hire an Executive Assistant to assist their CFO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an active office environment, performing administrative duties, and providing support to key players in a start up environment. Given the dynamic nature of the executive landscape, we rely on this executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the CFO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for CFO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Draft emails on behalf to CFO to team members.
• Create slides for board presentations.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team culture opportunities communications and plan events, both internal and off-site.

Required skills and qualifications

• Three or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills
• Proactive, confident.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Excel skills
• Google Suite skills

This company is an exciting, rapidly growing company dedicated to improving lives through personalized care. This serves as the foundation for every decision that we make from striving for exceptional client service to having the best people, processes, knowledge and tools that allow us to be better today than we were yesterday. As part of the team, you will play an integral role in shaping the future of our organization.

As a full-time team member, you and your family will have access to a range of benefits to include: Health Care Plan (medical, dental & vision), Retirement Plan to ensure your future self is covered too, Life Insurance, Paid Time Off (vacation & public holidays) because we work hard and play hard, Telemedicine for when life throws you lemons, Short-Term Disability for when life throws you more lemons, Discounted Veterinary Care for your four-legged family members, and more! Our growth makes every day exciting, allowing you to make a tangible and valuable impact on the business.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single
qualification. Our clients are dedicated to building a diverse and inclusive workplace. If this role sounds exciting but your past experience doesn't include every qualification in the job description, apply anyways! You may be just the right candidate.

About Boulo: Boulo is the go-to recruiting expert for working mothers and employers that embrace flexibility for mutual benefit. With years of experience as recruiters, professionals and mothers, our optimism and hope knows no limits in making the workplace work for everyone.If you would like to receive updates about new jobs and jobs not publicly available, create your Boulo profile here:https://app.boulosolutions.com/signup/member. Joining the Boulo Community is free.